Purchase Orders
Create, send, and track POs with direct links to incoming inventory and supplier fulfillment.
Tracker suggests POs from open orders and reorder points, sends them to suppliers, and matches goods-in to the job that needed them. Every PO keeps an audit trail back to the order it serves.
Streamline Your Purchasing Process
Our Purchase Orders workflow gives you complete control over the procurement process, from requisition to receipt, with powerful automation and tracking capabilities.
Comprehensive Procurement Management
Everything you need to optimize purchasing, end to end
Intelligent PO Creation
Generate purchase orders automatically from low stock alerts, sales orders, or manually with smart item suggestions.
Multi-Level Approvals
Configure multi-level approval processes based on order value, department, or product category to ensure proper authorization.
Order Tracking & Notifications
Monitor order status from submission to delivery with real-time updates and automated alerts for changes or delays.
Receiving & Quality Control
Process incoming shipments with barcode scanning, quantity verification, and quality inspection documentation.
Invoice Matching
Automatically match invoices to purchase orders and receiving documents for streamlined three-way verification.
Procurement Analytics
Generate detailed reports on spending by supplier, category, and time period to identify savings opportunities.
Raise, send and reconcile POs against real demand, not last month's guess.
Purchase orders written in a hurry become goods-in problems. Raised too late, they become late deliveries. Raised too early, they become tied-up cash. And when three different systems all think they know what's on order, reconciliation stops being a task and starts being a job.
- Auto-suggest POs from open sales orders and reorder points - buyers stop chasing phantom shortages.
- Send POs direct to suppliers, track acknowledgements and match receipts on arrival.
- Full traceability from PO to goods-in to job. Every shortage is traceable, every late supplier is measurable.
- Multi-currency and multi-site by design. One PO process for every region.
- Feed straight into Inventory, Warehouse and Production the moment goods land.
Purchase Orders compared
Compared to…
A generic ERP
A general-purpose ERP raises POs. Tracker raises POs that already know which sales orders need them and which production jobs are waiting for them.
Compared to…
A consumables-locked system
A vendor-tied PO tool assumes you buy from that vendor. Tracker's assumes nothing. Every supplier, every currency, every SKU.
Compared to…
A homegrown / in-house build
A homegrown PO tool is fine until the goods-in team changes. Tracker keeps working through every hiring cycle.
Advanced Procurement Capabilities
Our system provides sophisticated tools to optimize your entire procurement process.
- Blanket purchase orders for recurring or high-volume orders
- Multi-currency support for international purchasing
- Automatic stock replenishment based on min/max levels
- Supplier scorecards and performance analytics
- Advanced search across purchase order history
- Exception alerts for price variances and delivery issues
Related Workflows
Suppliers
Maintain supplier contacts, price lists, and product availability to streamline purchasing decisions.
Inventory
Monitor stock levels, track item movement, and get automatic low-stock alerts across locations.
Sales & Orders
Manage incoming orders, quotes, and job details in one streamlined dashboard.